“Onventis Legal AP”
Best-in-class AP automation and Supplier Management (SRM) – designed and tailored for law firm automation.
STRAIGHTFORWARD PROCESSING OF INCOMING INVOICES
Cuts your invoice processing costs by at least 50%!
EXPENSE MANAGEMENT HAS NEVER BEEN EASIER
Simplifies the entry, collaboration with secretary, charging and approving of expense claims
Navigate Complex Compliance
Keep an eye on sourcing and payments to safeguard your operations.
Expense management made easy
The main goal of Onventis AP for legal is to enable the fee-earners to minimize their valuable time and efforts in managing expense claims. Through flexible and smart workflow automation, Onventis allows fee-earners to simply take a picture of a receipt with an app on their phone, select the expense type, and press send. Multiple expense claims automatically form an aggregate state of expense lines. Now, the fee-earners secretary can add relevant details to these expense lines and further structure them. These operations are performed while using Onventis with their own user but under proxy/delegation of the fee-earner. Multiple delegations can be assigned. This guarantees the integrity of the audit trail while providing a practical collaboration in this process. Disbursements that need to be charged to the client at the next invoicing round can be prepared, and regular expenses can be completed and, if applicable, sent to a partner/manager for approval.
Onventis Invoice Processing
Onventis Invoice Processing is a game-changer for law firms worldwide, reducing manual labor by up to 80%. With features like data capture, (auto) coding, charging disbursements, multi-step approvals, and advanced interfacing, the system ensures that no time is wasted on repetitive or data entry tasks. The extensive and user-friendly archive provides access to all transaction details, including the audit trail, supporting documents, current approval status, and remarks, relieving users from the burden of manual data entry and retrieval.
Approving transactions such as PO requests, invoices, and expenses does not take more time than necessary. Because all information about the transaction is presented to the approver(s) when opening the transaction, a decision can be made instantly. If support or additional information is required from colleagues, a user can start an ad-hoc workflow with the click of a button and request the information from a colleague within the application.
Advanced interfacing guarantees the complete transfer of all approved invoices to Aderant, Elite or other firm management software.
Onventis fits your specific AP processes. Workflow automation made easy
Onventis AP for legal is truly unique in the industry. Why? Because we’ve developed a brilliant set of standard applications to automate your AP processes. We’ve also designed and built the application development platform that is the foundation of all our standard applications. This is a low-coding platform.
What this means for our customers is an AP application that you could compare with a tailored suit.
This is how well we fit our customers processes. But don’t take our word for it:
“Implementation reinvented”
Danial Lasman, Fish and Richardson CFO has lived through his share of software implementations. So far, most implementations with this level of complexity felt like “chewing sand”, some went “ok”. But it’s evident that Onventis have mastered the illusive art of truly smooth implementations. Two main reasons come to mind:
- Great and flexible tooling. Even our complex authorisation matrix and some very specific processes that we’ve had work arounds in place since I can remember, where set-up in record time and functioning directly.
- Great people. The Onventis project team consist of high-quality people exclusively. Knowledge, accurate, creative, flexible and on time. This worked very for the Fish project team.
Interfacing
Through the traditional direct interface, or via our own modern standardized API. Depending on your requirements Onventis connects with your ERP, financial and/or firm management tooling like Aderant to retrieve all necessary data for the processes we automate. And, of course, send the transaction data back to the application for further processing.
Supplier Relationship Management (SRM)
Managing the relation ship with your suppliers in an active manner, has many benefits. Most of our clients that deploy our SRM solutions, do this for two main reasons:
- Efficiently benefits: Relaying the master data entry to the suppliers and supplier approval after registration on the Onventis portal.
- Know Your Supplier (KYS): There are no law firms where we would have to explain what KYC means. KYS is somewhat more mysterious to some. The need to know with whom you are doing business, spending your money and expose your organisation to is becoming more important. Large corporations have started to ask, if not demand, their suppliers (among whom lots of law firms) to start with the set-up of a KYS policy and framework. To actively manage who enter the supply chain, even in the second or third line. Complying with business code of conducts, ESG and Carbon goals, checking the supplier against the Dun & Bradstreet database, requesting certificates and their expirations dates, W-9 forms and the list goes on.
Trough the Onventis SRM modules in the AP legal suite. Onventis helps you manage the KYS process and entire Supplier lifecycle in a certified application that’s designed for specifically this goal.
